Never Miss Another Enquiry Again

Calibian is the done-for-you AI front desk for gyms and studios — answering enquiries, booking trials, chasing no-shows and keeping members longer, day and night, so you don't have to.

Features

Everything Your Front Desk Should Be Doing

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AI Front Desk

Answers enquiries across SMS, email, chat and social — day and night, no missed leads.

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Trial Booking

Books trials straight into your calendar the moment someone shows interest — no back-and-forth.

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No-Show Chasing

Automatically chases no-shows and cold leads until they book or say no.

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Member Retention

Nudges members before they lapse, so you keep the ones you've already won.

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Reviews & Referrals

Follows up automatically after every great class to win reviews and referrals.

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Simple Dashboard

See enquiries, bookings and conversions in one place, updated in real time.

Why Calibian

One Subscription, Not Two

Most gyms and studios pay for booking software and then pay again for an AI answering service on top. Calibian does both in one: your CRM, calendar, follow-ups and AI front desk, all working together and all under one monthly fee.

  • Replaces separate booking, follow-up and answering tools

  • Set up and run for you, so there's nothing to learn

  • Proven in a real, busy martial arts school before it was ever sold

Pricing Plan

Choose a Plan That Suits Your Needs

Starter Plan

£197/month

  • AI Front Desk answers every enquiry, day and night

  • Automated trial booking into your calendar

  • No-show and cold lead chasing

  • Single location

  • Basic performance dashboard

  • Email support

Growth Plan

£297/month

  • Everything in Starter, plus:

  • Member retention nudges before renewal

  • Automatic review and referral requests

  • Full performance dashboard

  • Priority support

  • Recommended for most gyms and studios

Full Front Desk

£447/month

  • Everything in Growth, plus:

  • Multi-location support

  • Custom workflows for your business

  • Dedicated onboarding

  • Priority phone support

  • For multi-site operators

How It Works

Live in Days, Not Months

You don't need to learn new software or change how you run your classes. We build it around your business, switch it on, and keep it running.

1. We Set It Up

We copy the whole system into your own account and tailor it to your classes, hours and rules.

2. It Answers and Books

Every enquiry gets a fast, friendly reply and a trial booked straight into your calendar.

3. You Just Teach

Follow-ups, reminders and member check-ins run in the background while you run your classes.

Frequently Asked Questions

Your Questions, Answered Clearly

What happens to my customers' data?

Your customers' details are kept in your own private account and are only used to run your front desk. They're never sold or shared, and we'll walk you through exactly how your data is stored and protected before you sign up.

What support do I get?

You get a real person who knows your setup, not a ticket queue. Every plan includes email support, with priority help on Growth and phone support on Full Front Desk.

Can I change plans later?

Yes. If your needs change, just let us know and we'll move you onto the plan that fits, whether that's adding phone answering or scaling back.

Will it work with the tools I already use?

Calibian comes with its own calendar, contact records and messaging built in, so most businesses don't need anything else. If you already use other software, we'll talk through how it fits on your demo call.

Can I try it before I sign up?

Yes. Book a free live demo and we'll show you a real enquiry being answered and a trial booked in front of you, so you can see exactly how it would work for your business.

How long does it take to get set up?

We do the building for you. Once we know your classes, opening hours and booking rules, we set everything up, test it with you and switch it on, usually within days rather than weeks.

Will my customers know they're talking to an AI?

Only if you want them to. Your assistant replies in your business's name and in a warm, friendly tone, can introduce itself as an automated assistant, and hands anything it can't help with over to your team.

Ready to Stop Missing Enquiries?

Book a free demo and see a real enquiry answered and a trial booked in front of you. No hard sell, just a clear look at what Calibian would do for your business.

  • Answers every enquiry within moments, day or night

  • Books trials without you lifting the phone

  • Keeps new members engaged through their first 90 days

The done-for-you AI front desk for gyms, studios and clubs. Capture. Nurture. Grow.

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